Purchasing Clerk & Office Administrator

  South of Malta  |  €23,000 - €25,000 Annually 

One of our clients is searching for a Purchasing Clerk & Office Administrator to join their enterprise. The chosen candidate will be responsible for a number of purchasing duties, as well as assisting the COO with any administrative tasks related to the Company's needs overall. 


  • Process client orders by issuing invoices for items on hand and placing orders with suppliers for non-stock items.
  • Update client orders with lead times as per supplier Order Confirmations.
  • Inputting of goods according to the Supplier Invoice; this process includes checking retail price, updating item description and identifying if goods are for stock or for clients.
  • Processes Invoices / Delivery Notes according to supply.
  • Declare all incoming European goods via the NSO Supplementary Declaration System.
  • Assisting the Accounts Department with clerical inputting, filing and processing needs
  • To assist COO in any duties related to the overall company needs. This includes but is not limited to;
  • Assisting in weekly internal company meetings with employees and taking action based on the outcomes.
  • Supervising the general tidiness and upkeep of the entire premises and all internal upgrading works
  • Handling internal maintenance such as Lift/ Server / PABX / AC service.
  • Maintaining records and setting appointments for Company Vehicles Services, VRT, and cleaning.
  • Maintaining records and replenishing employee uniforms.
  • Upkeeping and placing orders for company and office supplies and stationery (such as bags,
  • disposables, water bottle balance for machines, and all groceries).
  • Managing new employees during the onboarding process.
  • Procuring and presenting quotes to the COO for any purchases needed.
  • Assist the COO in creating and procuring advertising and promotional material, as well as managing the company social platforms; creating content to publish and overseeing client requests.


  • Candidates must already reside in Malta, with the legal right to work in Malta
  • Fluency in both Maltese AND English is a must
  • Self-driven, self-motivated, driven and adaptable to changing exigencies
  • Highly organised, process oriented and attention to detail

Education and Experience

  • A Level Standard of Education as a minimum
  • Prior local experience in procurement, administration or office management is a must
  • In addition to the above, candidates with a background within the shipping/logistics industry will be given preference

Job Reference: CB207

  • Category
    Supply Chain & Warehousing
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Work Location
    On Premises
  • Employer industry
  • Languages
    English, Maltese

Supply Chain, Transport & Warehousing Jobs in Malta involve logistics and transportation of products. Jobs in supply chain, transport & warehousing include logistics, procurement, warehousing, supply planning, air, land and sea freight, route operation, drivers and courier roles.

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