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Purchasing Administrator

  Central Malta  |  €25,000 - €26,500 Annually 

A new position for a Purchasing Administrator in the Procurement Department of a Reputable Company in Malta.

Responsibilities:

  • Review purchase requisitions, obtain quotations where necessary, and process them through the PO System in accordance with company procedures.
  • Follow up on pending orders, negotiate delivery terms, and arrange special delivery schedules as needed, keeping relevant departments informed.
  • Source and select vendors, ensuring cost-effective procurement of materials, services, and supplies within approved pricing parameters.
  • Evaluate supplier performance and manage vendor relationships, maintaining alternative sources to ensure continuity of supply.
  • Develop and maintain strong working relationships with suppliers to support consistent and reliable service.
  • Maintain an organised and up-to-date filing system for pricing, supplier data, and purchasing documentation to ensure easy access and accuracy.
  • Verify that all received invoices correspond to purchase orders, identify discrepancies or unauthorised pricing changes, and follow up with suppliers as necessary.
  • Prepare and maintain purchasing reports, and liaise with the shipping department to secure the best available shipping rates.

Requirements:

  • A minimum of A-Level standard of education.
  • At least 3 years’ local experience in a purchasing or procurement environment.
  • A diploma in Business Studies or an equivalent qualification will be considered an asset.
  • Strong initiative, self-motivation, and the ability to work independently under pressure.
  • High level of integrity and commitment to ethical practices.
  • Excellent communication and negotiation skills.
  • Proficiency in the use of ICT tools and software.

Benefits

  • Health Insurance
  • Other bonuses

Job Reference: YL328

  • Category
    Supply Chain & Warehousing
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Work Location
    On Premises
  • Employer industry
    Manufacturing
  • Languages
    English

Supply Chain, Transport & Warehousing Jobs in Malta involve logistics and transportation of products. Jobs in supply chain, transport & warehousing include logistics, procurement, warehousing, supply planning, air, land and sea freight, route operation, drivers and courier roles.

  • Job Reference
    YL328
  • Date Published
    24/06/2025
  • Status
    Collecting CVs

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