Distribution & Procurement Coordinator

Our client is looking for a Distribution and Procurement Coordinator. 

The roles and responsibilities will include: 

• Coordinating and entering customer’s orders into the ERP system (or manually);
• Monitoring warehouse inventory at all times including scheduled inventory checks
• Placing procurement requests for manufacturers and suppliers
• Negotiate procurement prices or raw materials with suppliers
• Monitoring the preparation and status of each procurement request including In-transit monitoring
• Coordinating shipping of goods from manufacturers to customers/warehouses
• Coordinating all aspects of shipping documents, including customs documentation verification, transport options, etc.
• Responsibility for issuing invoices for customer/s
• Responsibly for timely payment of manufacturers' and suppliers’ invoices based on the payment terms
• Working with external advisors in the procurement and logistics area;   General administrative tasks
• Perform other duties and responsibilities as required
• Identify and evaluate suppliers based on quality, cost, delivery, and service standards
• Negotiate contracts and terms with suppliers for raw materials
• Create, issue, and manage purchase orders to ensure timely procurement of goods.
• Monitor order status to ensure timely delivery and resolve any issues that arise.
• Oversee logistics and supply chain processes, including inventory management and warehousing.
• Coordinate transportation options and routes to optimize delivery times and reduce costs.
• Work with freight forwarders and logistics providers to ensure efficient shipping operations.

Working Hours

Monday to Thursday - 8.00 - 17.00

Friday - Half Days 

Requirements

• Experience with dealing with foreign companies abroad OR experience in trading with different VAT OR logistics overseas to overseas, would be ideal.
• Fluency in both written and spoken English and Maltese
• Demonstrate adequate communication skills and be a team player
• Have sound knowledge of Microsoft Office applications
• Experience in an ERP system is an advantage

Education and Experience

• Proven work experience in a similar position is considered an asset

Benefits

• Health Insurance after 1st year of employment
• Occupational pension plan after 2nd year of employment
• Free Parking

Job Reference: DD549