Administration & Planning Executive

  Central Malta  |  €25,000 - €26,000 Annually 

Our client, a well-established supplier of engineering polymers, is searching for an Administration & Planning Executive to join their team. The chosen candidate will play a crucial role in the planning of materials for clients, order processing with suppliers and coordinating logistics to ensure timely availability of material & issuing invoicing to customers. 


  • Analyse customer material requirements and schedules and manage the material planning for customers both locally and abroad
  • Place orders with suppliers and liaise internally to ensure timely availability of material;
  • Keep customers updated with material status and availability
  • Ensure proper recording, storage and tracking of all purchased items
  • Prepare reports as and when requested by management
  • Issue sales invoices 
  • Check, process and record payments with suppliers and customers
  • Administer invoices and expenses claims received and action payments
  • Reconcile transaction on system
  • Stock take monitoring
  • Payments administration
  • Any other task assigned from time to time

Skill-sets and Requirements

  • Candidates must be fluent in both Maltese AND English
  • Organised, focused, pro-active and a sense of confidentiality
  • Candidates must have great initiative, diligence, attentiveness and a can-do attitude
  • Profiency in MS Office tools and ideally, a Business Management Software
  • Excellent verbal and written communication skills

Education & Experience

  • At least 3 years work experience in a similar administrative role or within supply chain/distribution
  • In addition to the above, candidates coming from the manufacturing industry will be given preference
  • An A Level Standard of Education will be sufficient

Job Reference: ZF650

  • Category
    Supply Chain & Warehousing
  • Job type
    Full Time
  • Employment level
    Experienced (3 years +)
  • Work Location
    On Premises
  • Employer industry
  • Languages
    English, Maltese

Supply Chain, Transport & Warehousing Jobs in Malta involve logistics and transportation of products. Jobs in supply chain, transport & warehousing include logistics, procurement, warehousing, supply planning, air, land and sea freight, route operation, drivers and courier roles.

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