The Compliance Manager will assist the Head of Compliance in ensuring the organisation operates efficiently and in line with regulatory requirements by maintaining and improving management systems and external certifications, while ensuring governance, documentation and reporting remain accurate, well-structured and audit-ready.
Responsibilities:
Maintain and oversee management systems and certifications such as International Organization for Standardization ISO 9001 and ISO 14001, ensuring ongoing compliance with industry and regulatory requirements.
Manage document control, compliance records, and registers accurately.
Conduct internal audits, monitor corrective actions, and coordinate external certification and surveillance audits.
Ensure the organisation remains audit-ready and prepared for certification renewals, extensions, and new accreditations.
Monitor adherence to internal policies, regulatory obligations, and data protection requirements, escalating issues when necessary.
Review and map business processes across departments to improve clarity, consistency, and accountability.
Identify inefficiencies, duplication, or gaps in operations and implement structured improvements.
Standardise procedures across departments and subsidiaries to ensure alignment with compliance and certification standards.
Support digital transformation initiatives, including ERP and workflow system improvements.
Ensure documented procedures accurately reflect actual operational practices and coordinate enterprise risk assessments and track mitigation measures.
Monitor non-conformities and ensure corrective actions are completed within agreed timelines.
Collaborate with department leaders to strengthen internal controls and compliance practices.
Assist with policy reviews, governance updates, and compliance monitoring.
Produce reports, dashboards, and summaries for management oversight.
Maintain organised and confidential records and documentation.
Prepare professional reports, presentations, and executive briefs.
Track executive action plans, deadlines, and follow-up activities.
Support management reviews and prepare certification and performance reports.
Requirements:
3–5 years’ experience in management systems and certification environments (ISO and/or other regulated or accredited schemes)
ISO Internal Auditor Certification (mandatory) or ISO Lead Auditor (preferred)
Local experience in maintaining structured processes and ensuring procedural compliance, audit preparation and corrective action tracking
Strong administrative and executive support experience
Experience in technical services, engineering, construction or regulated environments is preferred
Fluency in English, written and spoken. Maltese language will be considered an asset
