Konnekt forms part of a consortium handling temporary employment for the European Border and Coast Guard Agency, commonly known as Frontex, based in Warsaw, Poland. The consortium is formed by EMCS, HRK, & Konnekt. By applying for this role, you consent to share your information with the consortium partners.
We are looking for a Poland-based Project Assistant to form part of the interim staff of FRONTEX who will provide support in specific areas.
This role is posted for Talent Pool purposes.
Indicative tasks:
To support project team in management of projects;
To co-ordinate and monitor the workflow of documents;
To draft notes, letters, reports and follow up on them;
To prepare and follow-up on financial commitments and documents;
To monitor the workflow of invoices, payment records and bank statements;
To prepare the procurement requests, drafts of reimbursement claims in line with the financial rules in place;
To prepare and or/review the documentation attached to claims, invoices and requests for payments;
To prepare and monitor contracts;
To prepare statistical data (tables, graphs and charts) and reports;
To track and report team hours and file expense reports;
To perform administrative tasks as required.
Essential Requirements
Successfully completed secondary education related to the business needs.
At least 2 years of professional experience in the specific area depending on the business needs.
Very good skills in the main MS Office software (Word, Excel, Outlook).
Very good command of both written and spoken English (at least B2)
Advantageous criteria
Depending on the business needs, the following criteria are considered advantageous:
University degree in the field of business administration, finance or economics;
Knowledge of the EU financial regulatory framework;
Additional education related to asset management;
University degree in public relations,
Journalism or languages;
Depending on the business needs, the following criteria are considered advantageous:
Previous experience in supporting
Project management, administrative and financial tasks;
Previous experience working in an international or multilingual context.
Experience in information management;
Experience in finance and business management, public procurement or accounting;
Support in organization of press and outreach events;
Proofreading and editing, text formatting and graphical files, knowledge of publishing workflows;
Experience in assisting in organization of meetings and events;
Knowledge and experience in working with databases.
Experience in professional layout tools such as Adobe Creative Suite (especially InDesign and Acrobat Pro) or MS Office Publisher.
knowledge of additional EU language
Personal skills
High level of responsibility and ability to take initiative;
Very developed level of service orientation;
Ability to prioritise;
Ability to work under pressure and experience in organizing work and prioritizing accordingly;
Ability to communicate efficiently at all levels internally and externally and in appropriate manner;
Strong sense of accuracy and attention to detail;
High level of discretion and ability to handle confidential matters;
