Human Resources Clerk

Our client, a leader in the retirement care industry, is looking to onboard a Human Resources Clerk to join their current HR team to assist in the daily functions of the company.

Responsibilities:

• Assist with compiling and recording vacation leave approvals and tracking sick leave, including following up with Heads of Department (HODs) for submission of sick leave certificates
• Support the uploading and management of HR documents on SharePoint
• Aid in the preparation and distribution of employee engagement and termination forms
• Assist with setting up new employees on the punch clock system
• Communicate with new recruits for employment-related matters, and coordinate with internal departments—primarily Housekeeping and Maintenance/Security—for the issuance of access cards, locker keys, ID badges, and uniforms
• Complete Third Country National (TCN) forms for Identity Malta and follow up on pending HR documentation to finalize the recruitment process for single residency permit applications
• Fill out TCN forms for JobsPlus secondary work permits for part-time employees
• Maintain and update HR personnel files in preparation for Standards Authority (OPSA) inspections, annual HR audits for license renewal, and Quality Assurance Audits by the Active Ageing Department
• Support the monitoring and coordination of induction programs and ongoing annual training across departments in both operational care homes
• Carry out general HR and personnel administrative duties, including tasks related to the annual renewal of non-EU permits
• Perform general administrative and HR-related tasks, such as scanning documents, updating files, and undertaking other duties as assigned by the HR Executive

Requirements

• A minimum of 1 year experience in a similar HR role
• Proficient in Maltese & English both written and verbal
• Proactive and Enthusiastic attitude

Job Reference: PS941