HR Manager (reduced hours)

Our client is looking to recruit an HR Manager on reduced hours to support the company with the below:

• Lead and manage the end-to-end recruitment and selection process for Pharmacy Assistants, Pharmacists, and support roles.
• Design and implement effective recruitment strategies aligned with business needs and workforce plans.
• Oversee job postings, candidate screening, interviews, and final selection decisions.
• Partner with the Operations Manager to anticipate current and future staffing requirements.
• Ensure a structured, efficient onboarding process that supports employee integration and retention.
• Oversee the accurate and timely preparation of employee documentation for payroll processing.
• Ensure the integrity, accuracy, and completeness of employee data across all HR systems.
• Take full ownership of the HR database, ensuring all employee changes (contracts, roles, salaries, etc.) are consistently updated.
• Implement and maintain best practices in HR data management to support reporting, compliance, and decision-making.
• Act as the key liaison between HR, operations, and payroll to resolve staff-related queries efficiently.
• Prepare and submit work permit applications and manage all related documentation for foreign employees.
• Ensure full compliance with employment legislation and regulatory requirements.
• Maintain relationships with relevant authorities to facilitate timely approvals.
• Monitor permit validity and proactively manage renewals within required deadlines.
• Ensure all employee records are accurate, up-to-date, and maintained in line with GDPR and internal policies.
• Establish robust documentation and record-keeping practices to support audits and inspections.
• Lead the preparation and analysis of HR and operational reports, including staffing levels, turnover, and recruitment metrics.
• Provide data-driven insights and recommendations to support strategic decision-making.
• Track key HR KPIs and continuously improve reporting accuracy and relevance.
• Act as the primary support to the Pharmacy Training & Support Officer in coordinating staff training initiatives.
• Monitor completion of mandatory and role-specific training, ensuring timely follow-up on gaps.
• Maintain accurate training records within HR systems.
• Support the development and continuous improvement of training plans aligned with operational needs.
• Oversee onboarding programmes, inductions, and internal HR communications.
• Provide guidance and support to pharmacy managers on HR matters, including staffing, performance management, and employee relations.
• Act as a key HR business partner to the Operations Manager, contributing to both operational and strategic planning.
• Drive continuous improvement in HR processes, policies, and systems.
• Support broader business objectives by undertaking additional responsibilities as required.

Requirements

• Able to hold a stand alone role
• Able to work in a dynamic environment

Education and Experience

• Must be based in Malta and hold proven local experience in 360 HR
• Must hold a local Human Resources certification

Benefits

• Health Insurance

Job Reference: KB098