Events Coordinator

Our client is looking to recruit an Events Coordinator to join their growing team. The chosen person will:

• Plan, prepare, and deliver high-quality events from concept to completion.
• Conduct client meetings, briefings, and site visits to determine event requirements.
• Produce detailed event proposals including timelines, venues, suppliers, legal considerations, staffing, and budgets.
• Book venues, suppliers, and service providers while negotiating the best possible rates.
• Ensure all events comply with company insurance policies and legal, health and safety regulations (local, national, EU).
• Liaise with venue management, caterers, designers, contractors, and equipment hire companies.
• Plan site layouts, create run sheets for performers, and maintain detailed event timelines.
• Ensure performers have adequate rehearsal time and all aspects of production are managed effectively.
• Oversee on-site event operations, troubleshoot issues, and ensure smooth execution.
• Collaborate with marketing and PR teams to promote events.
• Work with designers and clients to develop event branding and collateral (e.g., posters, backdrops, catalogues).
• Oversee the dismantling and removal of event materials.
• Ensure the timely collection of staff timesheets and submission of purchase orders/invoices per company protocols.
• Conduct post-event evaluations with clients and team members to identify areas of improvement.
• Act as a point of contact for new and existing clients through email, phone, and in-person meetings.
• Support the sales team in meetings, proposals, and responses to event-related inquiries.
• Identify and research new markets and business opportunities.
• Assist in meeting sales targets and developing long-term client relationships.

Requirements

• Must be based in Malta holding local experience.
• Must be able to be flexible with working hours, open to work evenings, PH, and Weekends when required.

Education and Experience

• Previous local experience in Scouts, Team building events or any similar coordinative related activity is a must.

Job Reference: ZE503