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Events Coordinator

  Central Malta  |   

Our client is looking to recruit an Events Coordinator to join their growing team. The chosen person will:

  • Plan, prepare, and deliver high-quality events from concept to completion.
  • Conduct client meetings, briefings, and site visits to determine event requirements.
  • Produce detailed event proposals including timelines, venues, suppliers, legal considerations, staffing, and budgets.
  • Book venues, suppliers, and service providers while negotiating the best possible rates.
  • Ensure all events comply with company insurance policies and legal, health and safety regulations (local, national, EU).
  • Liaise with venue management, caterers, designers, contractors, and equipment hire companies.
  • Plan site layouts, create run sheets for performers, and maintain detailed event timelines.
  • Ensure performers have adequate rehearsal time and all aspects of production are managed effectively.
  • Oversee on-site event operations, troubleshoot issues, and ensure smooth execution.
  • Collaborate with marketing and PR teams to promote events.
  • Work with designers and clients to develop event branding and collateral (e.g., posters, backdrops, catalogues).
  • Oversee the dismantling and removal of event materials.
  • Ensure the timely collection of staff timesheets and submission of purchase orders/invoices per company protocols.
  • Conduct post-event evaluations with clients and team members to identify areas of improvement.
  • Act as a point of contact for new and existing clients through email, phone, and in-person meetings.
  • Support the sales team in meetings, proposals, and responses to event-related inquiries.
  • Identify and research new markets and business opportunities.
  • Assist in meeting sales targets and developing long-term client relationships.

Job Reference: ZE503

  • Category
    Hospitality & Leisure
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Work Location
    On Premises
  • Employer industry
    Hotels, Restaurants & Catering
  • Languages
    English

Hospitality Jobs & Leisure Jobs in Malta relate to jobs which focus on providing a service to guests in accommodation and entertainment areas. Jobs in hospitality & leisure include housekeeping, tour guides, food and beverage preparation, food and beverage serving, kitchen help, host family, attendants, hosts, reservations, aviation, entertainment, and events roles.

  • Job Reference
    ZE503
  • Closing Date
    30/06/2025
  • Date Published
    20/05/2025
  • Status
    Collecting CVs

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