Our client within the Property Industry is looking for a Property Management Coordinator. You will be responsible for ensuring the smooth operation, maintenance, and presentation of clients’ properties. This includes conducting regular inspections, coordinating routine and emergency maintenance, and managing day-to-day communication with service providers, tenants, and property owners. The role also encompasses administrative duties to ensure properties remain compliant with safety standards and maintain a high visual appeal.
Key Responsibilities
- Carry out scheduled inspections of clients’ properties to ensure upkeep and compliance.
- Build and maintain strong relationships with vendors, suppliers, and third-party contractors.
- Assist in sourcing and arranging services such as maintenance, cleaning, gardening, laundry, internet connectivity, and other client needs.
- Schedule routine maintenance (e.g., air-conditioning servicing).
- Coordinate and oversee emergency repairs.
- Manage payment of utility bills (water, electricity, telephone) and follow up on related queries with relevant departments.
- Collect and redirect client mail as required.
Requirements
- Proficient in Microsoft Office (Excel, Outlook, Word).
- Strong communication and interpersonal skills.
- Clean driving licence with own transport.
- Excellent relationship-building and negotiation abilities.
- Highly organised, with strong multi-tasking skills.
- Ability to work independently while managing multiple properties.
- Tertiary education and strong computer literacy.
- Fluent in written and spoken English and Maltese
- Confident and professional telephone manner.
Working Conditions
- Standard hours: 8:00/9:00 – 17:00/18:00
- On-call duties every 3 weeks, including weekends and public holidays.
Benefits
- Car allowance
- Parking at the office
- Private health Insurance
- Reimbursement on a range of personal and professional expenses including:
- Transport costs
- Business attire
- Sports activities
- Communication expenses
Job Reference: KY115
