Office Administrator

A client of ours operating within the legal industry, is seeking an Office Administrator with a focus on reception duties who will also efficiently manage day-to-day office operations. 

Responsibilities will include:  

• Filing and maintenance of accurate and updated records 
• Taking and directing incoming calls, and handling inquiries via phone/email correspondence 
• Scheduling client and internal meetings, and greeting and assisting guests. 
• Ordering and management of supplies 
• Liaison with cleaning and maintenance staff 
• Providing assistance with coordination of office events and activities. 
• Being the point of reference for staff and external stakeholders, including service providers

Requirements

• Fluency in both Maltese AND English is mandatory
• Excellent written and verbal communication skills
• IT literacy, including proficiency in Microsoft Office suite (Outlook, Word, Excel, etc.)
• Commitment to handling confidential information with discretion
• Ability to organise, prioritise work, multi-task, take initiative and pride in their role, and work in a team in a fast-paced environment

Education and Experience

• A Level Standard of Education, as a minimum
• Prior experience in office management and administrative support is a must
• Prior experience working in a legal setting, CSP or similar environment is highly desired

Job Reference: RM197