Front Office Administrator

Our Client is seeking a dedicated and organized Front Office Administrator to join our team in Malta. This is an excellent opportunity for a proactive individual to play a crucial role in supporting the smooth operation of their Malta office. Reporting directly to the Managing Director, you will be responsible for a variety of administrative tasks, ensuring efficient front office operations and providing essential support to all departments.

Responsibilities:

• Front Office Management: Greet and assist clients, manage incoming and outgoing post, answer and forward calls, and take and deliver messages effectively.
• Document Management: Log, scan, and electronically store all incoming and outgoing correspondence. Maintain and update the physical and electronic filing systems.
• Office Upkeep: Ensure the boardroom and meeting rooms are kept in excellent order.
• Team Support: Assist various teams with the preparation and archiving of documents as advised.
• Director Support: Provide comprehensive administrative assistance to the Directors, including printing documents and coordinating travel arrangements (hotels, flights, taxis).
• Event Assistance: Support the organization of an annual student art prize.
• Ad-Hoc Tasks: Undertake other administrative duties as requested by the Directors.

Requirements

• Previous experience in a similar administrative or front office role is a plus, but not essential.
• Excellent communication skills in English, both written and verbal, are a must.
• Highly organized with a meticulous approach to work and a strong ability to meet deadlines
• A strong team player with the ability to work harmoniously within a diverse environment.
• Good working knowledge of Microsoft Office programs and tools.

Job Reference: SF524