Shipping Executive

A well-established client of ours operating within the Shipping industry, is seeking a detail-oriented and motivated Shipping Executive to join their team. 

Key Responsibilities

• Coordinate and oversee daily shipping operations (imports, exports, and transshipments).
• Prepare, verify, and process all shipping documentation, including bills of lading, manifests, customs declarations, and invoices.
• Liaise with shipping lines, port authorities, customs, and other stakeholders to ensure efficient cargo handling.
• Monitor vessel schedules, track shipments, and provide timely updates to clients.
• Handle bookings, arrange cargo space, and manage freight rates in line with company policies.
• Assist in resolving any shipping discrepancies, delays, or claims.
• Maintain accurate records of shipments and ensure compliance with local and international regulations.
• Provide excellent customer service, acting as the main point of contact for clients and partners.
• Support management in preparing reports and maintaining operational efficiency.
• Collaborate with internal teams to ensure smooth workflow and effective problem-solving.

Requirements

• Excellent communication and organizational skills.
• Strong knowledge of shipping documentation and procedures.
• Proficiency in Microsoft Office tools (Word, Excel, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Fluency in English (Maltese and other languages will be an advantage).

Education and Experience

• Prior administrative experience is mandatory
• Prior experience in shipping, logistics, or freight forwarding will be considered an asset.

Job Reference: HZ781