Senior Trust Officer

Our client is seeking to recruit a Senior Trust Officer who will manage a diverse portfolio of trusts, predominantly for the Company’s sister Trust Services Provider operating in Bermuda, with Bermuda as the trusts’ proper law, ensuring full compliance with trust law, statutory, regulatory, and governance requirements. 

Duties include: 

• Manage a portfolio of trusts, predominantly with a Bermuda corporate trustee and as the proper law and other jurisdictions from time to time.
• Coordinate and attend trust meetings; prepare accurate minutes and follow up on action items
• Manage banking matters for trusts, including wire transfers as required
• Draft and review trustee resolutions, minutes, notices, and meeting agendas
• Support the trust legal team with trust formation, transfer of trusteeship and determinations.
• Ensure trusts comply with relevant legislations in Bermuda (and other jurisdictions from time to time).
• Prepare and file statutory documents and filings.
• Conduct and review KYC/AML due diligence on client structures, coordinating with compliance teams as needed
•  Liaise with banks, auditors, legal counsel, regulators, and external service providers.
• Supervise one (or more) Administrator/Trust Officer and oversee day-to-day workload allocation
• Provide on-the-job training, guidance, and mentoring to more junior staff
• Review team members’ work to ensure accuracy, quality, and compliance with internal procedures
• Act as a point of escalation for complex matters before involving management/legal team. Client Relationship Management
• Serve as a key point of contact for clients, responding to queries in a timely and professional manner.
•  Attend client meetings (virtually or in person) and prepare meeting minutes and supporting documentation.
• Build and maintain strong, long-term client relationships through excellent service and proactive communicatiot
• Maintain proper filing systems in accordance with internal policies and data protection requirements.
•  Assist Management with improvements to trust services processes.
• Support the preparation and review of billing, fee estimates, and time records.

Requirements

• Minimum 5 years’ experience in trust administration.
• Experience or exposure to corporate administration /company secretarial work, or corporate services would be an advantage.
• Strong understanding of trust law and familiarity with common law legislations i.e. Malta, Bermuda, Guernsey, Jersey.
• Previous experience supervising or mentoring junior staff.
• Excellent written and verbal communication skills in English.
• Strong organisational skills and attention to detail.

Job Reference: FA286