Corporate Officer

Our client a small CPA are looking for a Corporate Officer to join their team 

Responsibilities:

• Maintain statutory and corporate records for Maltese entities in line with requirements set by the Malta Business Registry (MBR) and other regulatory authorities.
• Handle company incorporations, share transfers, directorship and shareholding changes, and other corporate maintenance tasks for Malta-registered entities.
• Conduct and maintain due diligence and KYC documentation in line with AML/CFT regulations and company compliance policies.
• Prepare and submit statutory filings with the MBR, FIAU, and other relevant Maltese authorities as required by law.
• Support the Financial Controller with billing, invoicing, debtor tracking, and reconciliation processes.
• Manage administrative tasks related to company liquidations and dissolutions in accordance with Maltese legal procedures.
• Liaise with external service providers, including local banks, legal firms, auditors, and government agencies.
• Oversee the daily running of the Malta office, ensuring smooth operations, cleanliness, and availability of office supplies and materials.
• Manage all incoming and outgoing communication, including phone calls, emails, correspondence, and courier deliveries.
• Provide administrative and back-office support to senior management and other team members, ensuring tasks are completed accurately and on time.
• Coordinate with staff, clients, and professional partners to support the company’s goals and maintain strong business relationships.
• Maintain an organised electronic and physical filing system to ensure corporate and administrative documentation is easily accessible.
• Assist with the implementation of internal policies, process improvements, and compliance monitoring for Maltese operations.
• Carry out ad hoc administrative duties to ensure the smooth operation and compliance of the Malta entity.

Requirements

• Previous local experience in dealing with MBR and handling registrations
• Able to work on their own and with a team

Benefits

• Flexible working hours

Job Reference: XS026