Corporate Administrator

Our client is seeking to recruit for a Corporate Administrator. 

Duties include: 

• Support in preparing and submitting forms for changes in company involvement details (e.g., shareholder updates, director changes, company secretary appointments/removals) 
• Assist in preparing documention on for change of registered office address and ensure timely submission 
• Assist in the preparation on and filing of documents related to changes in Beneficial Ownership (BO) details 
• Help in coordinating updates to the Malta Business Registry (MBR) to reflect corporate
  structure changes 
• Supporting the Arrangement & Legalislation on of Consutational Documents 
• Assist in obtaining corporate documents such as Memorandum & Articles of Association, Certificate of Incorporation, and Good Standing Certificates
• Liaise with notaries, lawyers, and regulatory authories to arrange for document legalisation
• Ensure proper storage and accessibility of corporate documents for internal and client use 
• Support in updating internal registers, including those for directors, shareholders, and
  beneficial owners 
• Ensure that statutory changes are properly recorded and aligned with company policies 
• Help in liaising with the Malta Business Registry (MBR) for day-to-day corporate matters 
• Act as a point of contact for basic client queries related to company changes and document arrangements 
•  Support senior corporate officer in day-to-day company administration on matters
•  Assist in maintaining corporate files and records for multiple clients 
• Support in monitoring statutory deadlines and ensuring that filings 
• Attend training sessions on corporate governance, compliance, and company administra on 
• Gain hands-on experience in handling MBR submissions and other company-related processes 
• Shadow senior corporate officer to develop a deeper understanding of Maltese corporate law 

Requirements

• Minimum of 1 year of local experience in corporate administration on or a similar role.
• Strong ability to prioriotise tasks, manage deadlines, and handle multiple tasks effectively
• A proactive and solution oriented mindset
• Excellent communication skills in Englisn
• Knowledge in document collection and verificaton for compliance with Know Your Customer (KYC) and An-Money Laundering (AML) requirements

Job Reference: BX500