Our client is seeking to recruit for a Company Secretary to join the team here in Malta and be responsible for managing all administrative and corporate service duties related to Maltese companies.
Duties include:
act as director and/or company secretary of one or more companies within the same corporate group as the Employer
Oversee to ensure that all Group companies comply with all applicable codes, in addition to its legal and statutory requirements; monitor changes in relevant legislation and the regulatory environment and take appropriate action, keep board members informed of their legal responsibilities
Ensure that the Group and other officers of the Company discharge their obligations on information disclosure in full compliance with the law and the applicable stock exchange regulations
Assist the Board with preparation of required resolutions
Ensure policies are kept up to date and approved by the Board committees
Maintain statutory books, including registers of members, directors, and secretaries.
Communicate with shareholders, ensure dividends are paid as declared.
Liaise with external regulators, lawyers, auditors, banks, third parties, as required.
Prepare agendas and documentation for board meetings, committees, annual general meetings and follow up on action points
Draft minutes and resolutions as required by all companies within the Group.
Attending statutory filings and maintaining corporate records
Filings of company changes with the relevant authorities.
Carry out day-to-day administration including corporate work (drafting board/ shareholder resolutions/decisions), organizing board meetings, preparing board packs, attending board meetings, drafting of minutes
Statutory filing
Ensuring records are properly maintained and compliant with local legislations including file reviews/KYC updates, conducting due diligence etc.
Filing, scanning of files, archiving, and updating of information on relevant system within the set deadlines.
Deal with authorities, banks, auditors, and other service providers.
Requirements
Candidates must hold 2-3 years of experience in corporate governance
Be committed to excellence
Attention to detail
Excellent communications skills in English
Hold strong knowledge of the Maltese Company Law Act
Local experience is required for this role
Education and Experience
Holding a legal degree would be considered an asset
Corporate Services Jobs in Malta focus on ensuring that companies follow best practices with regards to legal and financial issues. Jobs in corporate services within this sector include corporate administration, corporate executive, due diligence / AML, MLRO, regulatory compliance, residency & citizenship, and yachting & shipping roles.
