Administration & Planning Executive

Our client, a well-established supplier of engineering polymers, is searching for an Administration & Planning Executive to join their team. The chosen candidate will play a crucial role in the planning of materials for clients, order processing with suppliers and coordinating logistics to ensure timely availability of material & issuing invoicing to customers.  

Responsibilities;  

• Analyse customer material requirements and schedules and manage the material planning for customers both locally and abroad 
• Place orders with suppliers and liaise internally to ensure timely availability of material; 
• Keep customers updated with material status and availability 
• Ensure proper recording, storage and tracking of all purchased items 
• Prepare reports as and when requested by management 
• Issue sales invoices  
• Check, process and record payments with suppliers and customers 
• Administer invoices and expenses claims received and action payments 
• Reconcile transaction on system 
• Stock take monitoring 
• Payments administration 
• Any other task assigned from time to time

Requirements

• Professional spoken and written English is a must; native level of Maltese is preferred.
• Organised, focused, pro-active and a sense of confidentiality.
• Candidates must have great initiative, diligence, attentiveness and a can-do attitude.
• Profiency in MS Office tools and ideally, a Business Management Software.
• Excellent verbal and written communication skills.

Education and Experience

• Previous experience in a similar administrative role or within supply chain/distribution.
• In addition to the above, candidates coming from the manufacturing industry will be given preference.
• An A Level Standard of Education is preferred.

Benefits

• Health Insurance

Job Reference: AO897