Secretary / PA

Our client is on the look out for an experienced administrative professional to join their team as a Secretary. The successful candidate will be responsible for a variety of tasks, including:  

• Manage diaries, schedule meetings, and coordinate travel arrangements.
• Handle incoming calls, emails, and correspondence, ensuring timely responses and professional communication.
• Maintain filing systems (both digital and hard copy) in line with the firm’s policies.
• Liaise with clients, courts, and other external parties depending on the exigencies.
• Open and close client files in accordance with the firm’s procedures.
• Prepare documentation for hearings, transactions, or client meetings.
• Monitor case deadlines and ensure compliance with relevant timelines.
• Assist with tasks relating to the firm’s time management software.
• Support the onboarding of new clients and assist with KYC and compliance documentation.
• Ensure office supplies and resources are maintained efficiently.

Requirements

• Excellent command in both English AND Maltese is a must
• Impeccable organizational and communication skills
• Proficiency in Microsoft Office Suite & Excel
• Ability to multitask, prioritize tasks and work independently
• Strong attention to detail & meticulous

Education and Experience

• A Level Standard of Education
• Prior experience in a similar role is a must

Benefits

• Study leave

Job Reference: DN437