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Secretary/Administration Assistant

  Central Malta  |  Up to €35,000 Annually 

Our client within the Legal Firm is looking for a Secretary/Admnistration Assistant to join their team. 

Responsibilities:

  • Manage the Partner’s workload, diary, and travel arrangements.
  • Assist with personal matters and scheduling when required.
  • Screen and prioritise communications, delegate tasks, and follow up on completion.
  • Highlight urgent issues and remind the Partner of upcoming commitments.
  • Handle litigation-related administration, including document indexing, filing, and client correspondence.
  • Prepare, format, and proofread documents and publications.
  • Draft meeting agendas, attend meetings, take minutes, and follow up on action points.
  • Maintain client records, update billing systems, and support the litigation team with admin tasks.
  • Receive and redirect calls, manage correspondence, and carry out reception duties, including greeting clients and arranging refreshments.

Requirements:

  • Relevant experience in a support or coordination role (experience within a legal firm considered an asset).
  • Strong character, professionalism, and a team-oriented attitude.
  • Fluency in Maltese; good command of English also required.
  • Excellent organisational and communication skills.
  • Ability to adapt and provide support across different tasks within the firm.

Job Reference: HC663

  • Category
    Administrative
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Work Location
    Hybrid
  • Employer industry
    Corporate Services
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

  • Job Reference
    HC663
  • Closing Date
    31/08/2025
  • Date Published
    19/08/2025
  • Status
    Evaluating CVs

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