Project Liaison Executive

Our client, a company in the construction industry, is seeking a Project Liaison Executive (PLE) to act as the Director’s strategic and administrative right hand. This role is pivotal in ensuring seamless coordination and communication across the Development, Operations, and Finance departments. 

The PLE will be responsible for maintaining workflow continuity, tracking key deliverables, and ensuring that cross-departmental project milestones are met on time and to the required standard.

The Main Responsibilities Include: 

• Cross-Departmental Coordination: Ensure smooth handovers and workflow transitions between departments, particularly around major project milestones such as Development Completion Review (DCR) and Execution Kickoff. Monitor progress using internal collaboration tools like Smartsheet and shared trackers.
• Executive Support: Act as an operational extension of the Director, supporting internal and external meetings, preparing briefing notes, presentations, and tracking decisions or pending approvals to ensure timely follow-through.
• Documentation & Reporting: Maintain and update shared tools including project dashboards, task trackers, and handover checklists. Collate weekly reports from PD, PO, and FO teams, and compile summary decks for leadership. Ensure the Document Management System (DMS) is consistently updated and reflects current project status.
• Stakeholder Engagement: Serve as a coordination point for communication between internal teams and external stakeholders (e.g., consultants, authorities, service providers), managing contact logs and updates throughout critical project phases.
• Process & Quality Support: Support the creation and enforcement of Standard Operating Procedures (SOPs) to improve interdepartmental collaboration. Identify bottlenecks or inefficiencies and propose solutions to enhance delivery and project quality.

Requirements

• Excellent organisational abilities, clear communication skills, and the capacity to handle multiple tasks effectively.
• Competent in using project management tools such as Smartsheet, Asana, or Monday.com, along with proficiency in G Suite and Microsoft Office applications.
• Skilled in engaging with all levels of the organisation — from providing updates to senior leadership to coordinating with junior team members.
• Strong interpersonal skills with emotional intelligence and the ability to handle situations with tact and diplomacy.
• Analytical and detail-focused, with a strong awareness of deadlines and project timelines.
• Understanding of planning approvals, construction project stages, and financial documentation.
• Comfortable managing both strategic initiatives and routine administrative duties.

Education and Experience

• A Bachelor’s degree in Business Administration, Construction Management, Finance, or a related discipline.
• 3–5 years of experience in project coordination, executive assistance, or liaison roles, ideally within the real estate or construction sectors, or in a cross-functional organisational environment.

Job Reference: UI782