Private Personal Assistant

We are seeking a highly organized, proactive, and discreet Private Personal Assistant to support our Client. The ideal candidate will be an experienced professional with a proven track record in a similar role, possessing a unique blend of administrative, property management, and stakeholder relations skills. This position requires a high level of confidentiality, professionalism, and the ability to anticipate needs and handle a wide range of responsibilities with minimal supervision.

• Serve as the primary point of contact for the executive, managing a complex and ever-changing calendar, scheduling meetings, and coordinating appointments.
• Manage all aspects of travel arrangements, including booking flights, accommodations, ground transportation, and creating detailed itineraries.
• Screen and prioritize incoming communications (emails, calls, mail), flagging urgent matters and responding on behalf of the executive when appropriate.
• Handle confidential and sensitive matters with the utmost discretion and professionalism.
• Run personal errands and handle various personal appointments.
• Proactively identify and address potential issues or conflicts, offering solutions and recommendations.
• Maintain a high level of confidentiality regarding all business and personal matters.
• Provide support for special projects as needed.
• Oversee the management and maintenance of local and international personal properties, including scheduling repairs, and coordinating with multiple vendors, and managing logistical matters. 
• Act as the primary liaison with contractors, and relevant service providers.
• Build and maintain strong, professional relationships with all stakeholders.
• Draft and proofread communications, ensuring a consistent and professional tone.

Requirements

• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong interpersonal skills and the ability to build rapport with a diverse range of individuals.
• High level of discretion, integrity, and the ability to handle confidential information with sensitivity.
• Problem-solving skills and a proactive, "can-do" attitude.
• Flexibility and adaptability to handle last-minute changes and requests.
• A valid driver's license and the ability to travel when required.

Job Reference: DC397