Our client is looking for a highly organised and detail-oriented Personal Assistant to join their growing team. This role will provide light administrative support to two Partners, as well as broader support to the wider team, with a focus on document preparation, proofreading, updating presentations, and general office coordination. Reporting directly to the Executive Assistant, you will be guided and supported in your day-to-day priorities and overall professional development.
Key Responsibilities
- Proofread documents, reports, and correspondence to ensure accuracy, clarity, and consistency of tone.
- Update and format presentation materials in line with Delfin’s brand guidelines.
- Assist with the preparation of briefing notes and meeting packs.
- Provide light diary management for two Partners, including scheduling meetings, travel, and calls.
- Coordinate meeting logistics, book rooms for the wider team, and ensure all necessary materials are ready in advance.
- Process expenses and assist with basic finance-related administration.
- Arrange travel bookings, couriers, and other ad hoc logistics as required.
- Contribute to internal projects, events, and marketing initiatives.
- Liaise with internal and external stakeholders in a professional and courteous manner.
- Provide general operational and office support when needed.
Skills & Experience
- 3–5 years of experience in an administrative or PA role.
- Excellent written English with strong proofreading and formatting ability.
- High attention to detail and accuracy, with a focus on quality presentation.
- Strong organisational skills with the ability to manage multiple tasks at once.
- Proficiency in Microsoft 365, particularly Outlook, PowerPoint, and Word.
- Professional, discreet, and motivated to develop within a family office environment.
- Trustworthy and discreet, with a natural ability to maintain confidentiality.
- Proactive, anticipatory, and composed under pressure.
- Personable, collaborative, and aligned with Delfin’s values of quality, independence, trust, and community.
Job Reference: SN320
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
