Personal Assistant to the Director

Our client a well established CSP, is looking for a Personal Assistant to the director. 

Your responsibilities will include.

• Provide comprehensive administrative and personal support to the Director, ensuring efficient management of schedules, priorities, and deadlines.
• Monitor tasks, follow up proactively for updates, and ensure completion of all pending items
• Oversee the preparation, printing, binding, and scanning of audit reports and related documents, ensuring accuracy and timely delivery.
• Assist with corporate administrative tasks, including drafting and submitting statutory documents, resolutions, and annual returns.
• Communicate professionally with clients via email and phone—scheduling meetings, following up on outstanding items, and maintaining accurate records.
• Maintain well-organised digital and physical filing systems for both client and internal documentation.
• Track and manage regulatory and internal deadlines to ensure strict adherence to compliance requirements.
• Collaborate with internal teams (accounts, tax, audit, CSP) to support cross-departmental priorities and facilitate smooth information flow.
• Ensure all responsibilities are executed with precision, accuracy, and strong attention to detail.
• Uphold confidentiality and exercise discretion at all times.

Requirements

• 1 to 2 year of previous experience in a similar role is a must.
• Excellent level of English, Maltese would be ideal.
• Good eye for detail and is used to working with deadlines.
• Demonstrates strong initiative and takes full accountability for assigned tasks, consistently delivering high-quality results with attention to detail and sharp problem-solving skills.
• Currently based in Malta.

Job Reference: HE612