Our Client is looking for a reliable, organised, and proactive Office Administrator / Personal Assistant to support the smooth running of their office. This varied role is ideal for a detail-oriented professional who is comfortable managing a mix of client administration, business coordination, and personal assistant duties for the directors.
Office and Administrative Support:
Manage day-to-day administrative needs and maintain filing systems and records.
Handle correspondence, including emails, couriers, and incoming/outgoing mail.
Prepare, scan, and organise various business documents.
Monitor office supplies and coordinate routine upkeep.
Client and Regulatory Administration
Assist with client onboarding and general administrative processes.
Prepare and submit applications/forms with local authorities and relevant entities.
Support company administrative matters, including statutory filings and corporate documentation.
Liaise with third-party service providers and authorities as required.
Financial and Personal Assistant Support
Assist with collecting financial statements, records, and supporting documentation.
Track and organise basic expense and income information.
Assist directors with personal and business-related tasks, including errands, bookings, and purchases.
Help oversee property and guest-related administration, coordinating with third parties.
What is Offered:
A flexible part-time schedule of 20–25 hours per week.
A hybrid work arrangement tailored to the role's requirements.
A hands-on, varied role within a supportive and flexible working environment.
Requirements
Highly organised with strong attention to detail and the ability to follow up on tasks independently.
Excellent communicator with strong administrative skills.
Trustworthy and discreet, maintaining high levels of dependability.
Proactive and flexible in their approach to a varied workload.
Experience in office administration or PA work is considered an asset.
Knowledge of Maltese administrative or corporate processes is an advantage.
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
