One of our clients operating within the Healthcare industry, is seeking a highly organized, discreet, and proactive Personal Assistant (PA) to support the CEO. The PA will act as a key point of contact between the CEO and internal/external stakeholders, providing comprehensive administrative and operational support to ensure the smooth functioning of the CEO’s office and the broader executive operations.
Key Responsibilities:
Manage and coordinate the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
Attend and take minutes at executive meetings, ensuring follow-up on action items.
Screen incoming communications (calls, emails, mail), prioritize responses, and handle queries where appropriate.
Liaise with senior management, board members, medical staff, and external partners as needed.
Organize and coordinate board meetings, events, and VIP visits.
Maintain confidentiality and handle sensitive information with discretion and integrity.
Support project management tasks and track deadlines for strategic initiatives.
Requirements
Candidates must already be working in Malta
Exceptional organizational and time-management skills
Strong verbal and written communication abilities in both Maltese AND English
High level of discretion and professionalism
Proficiency in MS tools
Ability to multitask, prioritize tasks, and work under pressure
Education and Experience
Prior local experience as a PA, Executive Assistant, or similar role supporting senior executives is a must
A Level Standard of Education as a minimum
Qualifications in Business Administration, Health Administration, or related field is a plus
Benefits
Subsidized Health Insurance
Staff & Family discounts on certain medical/health care fees
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
