PA to the CEO

One of our clients operating within the Healthcare industry, is seeking a highly organized, discreet, and proactive Personal Assistant (PA) to support the CEO. The PA will act as a key point of contact between the CEO and internal/external stakeholders, providing comprehensive administrative and operational support to ensure the smooth functioning of the CEO’s office and the broader executive operations.

Key Responsibilities:

• Manage and coordinate the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Attend and take minutes at executive meetings, ensuring follow-up on action items.
• Screen incoming communications (calls, emails, mail), prioritize responses, and handle queries where appropriate.
• Liaise with senior management, board members, medical staff, and external partners as needed.
• Organize and coordinate board meetings, events, and VIP visits.
• Maintain confidentiality and handle sensitive information with discretion and integrity.
• Support project management tasks and track deadlines for strategic initiatives.

Requirements

• Candidates must already be working in Malta
• Exceptional organizational and time-management skills
• Strong verbal and written communication abilities
• High level of discretion and professionalism
• Proficiency in MS tools
• Ability to multitask, prioritize tasks, and work under pressure

Education and Experience

• Prior local experience as a PA, Executive Assistant, or similar role supporting senior executives is a must
• A Level Standard of Education as a minimum
• Qualifications in Business Administration, Health Administration, or related field is a plus

Benefits

• Subsidized Health Insurance
• Staff & Family discounts on certain medical/health care fees
• Daily Complimentary Lunch
• Employee Referral Bonus

Job Reference: FU220