Office Manager

  Central Malta  |  €30,000 - €35,000 Annually 

Our Client, an investments company, is looking to recruit an Office Manager. Reporting to the CEO, the chosen candidate will be responsible for: 

  • Ensuring the smooth operation of the office by coordinating various tasks and supporting staff as needed.;
  • Keeping track of office supplies, ordering new supplies when necessary, and ensuring that the office has everything it needs to function efficiently;
  • Greeting visitors, answering and directing phone calls, and providing general assistance to anyone entering the office;
  • Receiving, sorting, and distributing incoming mail and packages, as well as managing outgoing mail;
  • Helping to manage the physical office space and ensuring that the IT infrastructure is functioning properly;
  • Continuously looking for ways to streamline processes and improve office management procedures;
  • scheduling meetings, maintaining calendars, conducting research, and creating reports as needed;
  • Overseeing any personal business matters related to the UBO (Ultimate Beneficial Owner) of the company;
  • Spending a portion of time each week providing administrative support to another licensed entity located in the same office space.

Requirements

  • Highly organized, detail-oriented, and capable of multitasking
  • strong communication and interpersonal skills

Education and Experience

  • 2-5 years of previous experience in an Administrative role, ideally in a corporate financial environment
  • Must be proficient with Microsoft Office
  • Must understand and communicate in both English and Italian.

Benefits

  • Health Insurance

Job Reference: NV817


  • Category
    Administrative
  • Job type
    Full Time
  • Employment level
    Experienced (3 years +)
  • Work Location
    On Premises
  • Employer industry
    Investment Services
  • Languages
    English, Italian

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

  • Job Reference
    NV817
  • Closing Date
    30/06/2024
  • Date Published
    04/06/2024
  • Status
    Evaluating CVs

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