On behalf of our client based in Larnaca, we are proactive dual-function role focused on managing the daily operations of a well-established office while providing vital HR administrative support for both Cyprus and Malta operations.
Key Responsibilities
Office & Facilities Management
Operations: Oversee day-to-day office functions to ensure a professional, efficient, and welcoming environment.
Vendor Liaison: Manage relationships with external suppliers, maintenance teams, cleaning services, and utility providers.
Compliance: Coordinate office logistics and ensure strict adherence to OSHA and Fire Safety regulations.
Stakeholder Relations: Act as a point of contact for accountants, payroll providers, insurance brokers, and government authorities.
HR Administration & Support
Employee Lifecycle: Support the HR team with onboarding, offboarding, and maintaining accurate digital employee files.
Compliance & Records: Manage leave and absence records using the company HRIS, ensuring alignment with Cyprus labor legislation.
Policy Support: Assist in implementing HR procedures and maintaining up-to-date company insurance records.
Recruitment & Payroll: Provide ad-hoc assistance with recruitment coordination and payroll preparation activities.
Requirements
Communication: Excellent written and verbal fluency in English and Greek.
Technical Proficiency: Strong skills in Microsoft Office; experience with HRIS systems is a plus.
Experience: Previous exposure to HR administration or working within international/multicultural teams is highly valued.
Competencies: High level of attention to detail, ability to handle confidential data, and a prompt response to urgent facility issues.
Education and Experience
At least 2 years’ experience in an office administration or administrative support role
Previous HR experience will be considered an asset
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
