Office Administrator

On behalf of our client, we are seeking an experienced and proactive Office Administrator to join a well-established company based in Larnaca. The position is mainly centered on office administration and office management duties, with the opportunity to provide support to the HR function for both Malta and Cyprus through documentation, coordination, and compliance with company policies.

Key Responsibilities:

• Oversee the day-to-day running of the office and ensure a professional, efficient, and welcoming working environment
• Serve as the main point of contact for all office- and facilities-related queries
• Manage office supplies and coordinate with external suppliers
• Liaise with service providers and contractors, including cleaning services, maintenance teams, and utility providers
• Coordinate office logistics, including equipment, utilities, and health and safety requirements
• Ensure adherence to OSHA and Fire Safety regulations
• Support the organisation of internal events when required
• Liaise with external stakeholders such as accountants, payroll providers, insurance brokers, and government authorities
• Provide administrative support to the HR team as required
• Assist across the full employee lifecycle, including onboarding, offboarding, and employee documentation.
• Maintain accurate employee records and digital HR files
• Manage leave and absence records in line with Cyprus labour legislation using the company’s HRIS system
• Support the implementation and maintenance of HR policies and procedures
• Maintain up-to-date records of all company insurance policies
• Provide assistance with recruitment coordination when necessary
• Support payroll preparation activities where required

Requirements:

• Strong organisational and time management skills with a high level of attention to detail
• Demonstrated ability to handle confidential and sensitive information
• Excellent written and verbal communication skills in both English and Greek
• Ability to work independently and manage multiple tasks and priorities effectively
• Capable of responding promptly and efficiently to urgent facilities-related issues
• Proficient in Microsoft Office applications
• Previous exposure to HR administration will be considered an advantage but is not essential
• Experience working with remote teams and within an international or multicultural environment will be regarded as an asset

Education and Experience

• At least 2 years’ experience in an office administration or administrative support role

Benefits

• Medical Insurance
• Gym allowance
• Employee Assistance Programme (EAP)

Job Reference: QZ917