A leading real estate branch is seeking a responsible, reliable, and highly organised Office Administrator, also acting as a Personal Assistant to support the Branch Manager and ensure the seamless day-to-day running of the office.
This is a pivotal position within the team, perfect for someone who takes pride in ownership, thrives on organisation, and enjoys being at the centre of operations.
What You'll be Doing
Personal Assistant & Managerial Support
- Provide dedicated administrative support to the Branch Manager
- Manage, prioritise, and follow up on tasks effectively
- Handle sensitive matters with discretion and confidentiality
- Liaise with Head Office, suppliers, and service providers
- Coordinate schedules, meetings, and ongoing requests
Administrative & Office Management
- Oversee daily office operations to ensure efficiency and organisation
- Maintain accurate filing systems (digital and physical)
- Ensure all records and documentation are up to date and accessible
- Manage office supplies, upkeep, and presentation
- Support adherence to internal procedures and standards
Property & Financial Administration
- Upload and manage property listings across internal systems and platforms
- Maintain property files, contracts, and documentation
- Assist with VAT returns and basic financial tasks
- Track deadlines, submissions, and records with precision
Communication & Coordination
- Communicate professionally with clients, suppliers, and internal teams
- Represent the Branch Manager and office with professionalism
- Provide administrative support to the wider team when required
What We’re Looking For
- Highly organised with exceptional attention to detail
- Trustworthy and discreet with confidential information
- Proactive, reliable, and able to take initiative
- Strong communication in both Maltese and English
- Ability to multitask and work independently
- Comfortable using office systems, Excel, and standard software
- Positive attitude and willingness to learn
- Flexible and supportive in a dynamic environment
Job Reference: SK008
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
