Office Administrator

A proactive and well-organised Office Administrator is required to ensure smooth day-to-day operations, act as the first point of contact for visitors and callers, and provide administrative support across the business. The role covers a mix of front-of-house, office management, and coordination duties, with direct involvement in supporting partners, staff, and internal departments.

The Main Responsibilities include: 

• Manage front desk duties, welcoming visitors and handling incoming calls.
• Carry out general administrative tasks including filing, data entry, document preparation, invoicing, and courier coordination.
• Arrange travel, accommodation, and logistics for partners and staff.
• Support diary management and scheduling of meetings.
• Organise internal and external events such as team buildings, conferences, and onboarding sessions.
• Monitor office supplies, liaise with vendors, and oversee office maintenance.
• Collaborate with different departments (including Tax and HR) and assist with ad hoc requests.

Working Hours:

Monday - Friday, 08:30 - 17:30

Requirements

• Previous experience in office administration or front desk duties.
• Excellent communication skills, both verbal and written.
• Strong organisational, multitasking, and problem-solving abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Professional, approachable, and well-presented, with the confidence to interact across all levels.
• Ability to work independently as well as part of a team.
• Fluency in Maltese or very strong Maltese language skills is required.

Education and Experience

• Event planning and travel coordination.
• Background in a law firm or corporate services environment.

Benefits

• Health insurance
• Free parking
• Company events and team-building activities
• Discounts at particular stores
• Performance bonus
• 50% gym membership reimbursement

Job Reference: GW137