Operations Executive

A client of ours operating in Building Management Systems and Automation is searching for an Operations Executive to join their organisation, reporting directly to the Managing Director. 

Responsibilities:

• Assist the director in tendering processes, including preparing documents and submitting bids, whilst monitoring all processes and communicating updates to the relevant teams
• Maintain accurate records of tender submissions and outcomes.
• Issue quotes to clients accurately and promptly, ensuring compliance with company policies and procedures.
• Support the director with day-to-day administrative tasks, such as scheduling meetings, managing emails, and organizing documents.
• Perform data crunching and analysis to generate insights and support decision-making processes.
• Collaborate with vendors and suppliers to obtain pricing information for quotations and maintain a positive working relationship
• Collaborate with team members to ensure smooth and efficient operations within the organization.
• Handle ad-hoc tasks as assigned by the director or other team members.

Requirements

• Candidates must already be in Malta, with the legal right to work in Malta
• Fluency in Maltese AND English is a must
• Proficiency in Microsoft Office tools
• Ability to multitask and prioritize tasks effectively in a fast-paced environment
• Strong attention to detail and ability to maintain accuracy while working under pressure.
• Candidates must be mature, solutions-oriented, reliable and able to take initiative
• Proactive attitude and willingness to take initiative
• Flexibility to changing exigencies

Education and Experience

• Previous experience in a local technical or administrative role is a must
• Previous experience in tendering or issuing quotations is highly preferred
• Qualifications in Engineering, Design & Technology, or in Business Administration are highly preferred
• Bachelor Degree as a minimum is required

Job Reference: DN015