Our client in the cruise services industry is seeking a highly organised, multi-skilled Junior Administration Officer to join their team in Malta. This is a crucial support role, ensuring the smooth running of the office and providing administrative support across various departments.
The Main Responsibilities include:
- Compliance & Communication: Handling communication with the Maltese Social Security System, Tax, and Health Departments.
- International Liaison: Daily communication with the Crewing and Payroll Departments in the Cyprus Office via email and telephone.
- HR Support: Systematically updating the company's HR Software System and assisting with the on-boarding of new employees.
- Documentation: Ensuring all necessary documents for crew registration are in hand, chasing any missing information, and ensuring everything is in order.
- Office Management: Maintaining office supplies and monitoring stock levels , arranging necessary repairs for any electronic equipment , and providing general office support as necessary.
- Administration: Ensuring accurate and timely reporting , maintaining an up-to-date and accurate filing system , and maintaining and updating contacts lists.
- Confidentiality: Maintaining the confidentiality of all information received, including personal, sensitive, or confidential data, office budget, or account activity, with discretion.
- Project Flow: Developing and maintaining a project and activity system to ensure that all deadlines and obligations are met as scheduled. They will also ensure office business activities continue when management is out
Working Hours:
Monday - Friday, 07.30-16.00
Requirements
- Computer literacy is a must (Proficiency in MS Office applications, Windows environment).
- Must have proficiency with computers, phones and office equipment.
- Excellent written and verbal communication skills in the English language
Education and Experience
- A Diploma in Secretarial Studies or Business Administration is preferred
- Must have proven experience as an Office Administrator or similar
- Experience with Calendar management.
Job Reference: QY998
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
