Konnekt forms part of a consortium handling temporary employment for a EU Agency in Poland. The consortium is formed by EMCS, HRK, & Konnekt. By applying for this role, you consent to share your information with the consortium partners.
We are looking for Administrative Assistants to work for the European Border and Coast Guard Agency (FRONTEX). The chosen candidates will be forming part of FRONTEX interim staff providing support in specific areas.
Interim Administrative Assistant
Interim Administrative Assistant in Human Resources and Corporate Services Division/Human Resources Unit/Personnel Administration Sector/Time Management and Pay Team
- to provide assistance in preparation, implementation and monitoring of contracts;
- to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
- to support in drafting reports in various areas related to Frontex activities;
- to assist in the preparation of statistical data (tables, graphs and charts);
- to monitor functional mailboxes and communicate with internal and external parties;
- to carry out data entry and support an administration and monitoring of electronic databases;
- to support in drafting notes, letters, reports and follow ups on documents;
- to assist in the organisations of online and physical meetings and drafting minutes as necessary;
- to provide administrative support in general administrative procedures;
- to perform basic administrative tasks as copying, scanning, archiving, etc.
Requirements
- Previous working experience in one of the following fields: hospitality services, travel agencies, banks, accountancy
- Work experience in direct contact with clients;
- Work experience with complaints management;
- Multi-tasking: ability to handle multiple requests simultaneously
- Excellent command of English (written and spoken)
- Good knowledge of Microsoft Office and Google suite tools
- Personal skills and competences required: Active listening; Ability to work under pressure; Attention to detail; Excellent time-management
- Demonstrated ability to work individually and in team.
Education and Experience
- Previous studies and/or working experience in fields related to hospitality services, travel agencies, banks, accountancy, EU/international affairs, social sciences or similar.
Job Reference: IW778
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
