FRONTEX Administrative Assistant (Poland)

Konnekt forms part of a consortium handling temporary employment for a EU Agency in Poland. The consortium is formed by EMCS, HRK, & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

We are looking for Administrative Assistants to work for the European Border and Coast Guard Agency (FRONTEX). The chosen candidates will be forming part of FRONTEX interim staff providing support in specific areas. 

Administrative Assistant in Human Resources and Corporate Services Division / Human Resources Unit / Personnel Administration Sector / Expatriate Services Team.

Responsibilities:

• Provide support in general administrative procedures, including visits to public administration offices.
• Verifying, accepting and processing staff’s applications.
• Supporting the review of tax refund claims, invoices and requests for payments.
• Supporting documents’ flow and archiving.
• Carrying data entry, supporting administration and monitoring of electronic databases.
• Monitoring functional mailboxes and communicating with internal and external parties.
• Support for drafting notes, letters, and reports.
• Assisting in the organisation of online and physical meetings and drafting minutes.
• Performing basic administrative tasks as copying, scanning, etc.

Essential requirements:

• Education: successfully completed secondary education related to the business needs;
• Work experience: At least 1 year of professional experience in the specific duties involved;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook, PowerPoint)
• Language skills: very good command of both written and spoken English (at least B2) 

Advantageous:

• University Degree
• Knowledge of additional EU language

Personal skills:

• High level of responsibility and ability to work independently
• High level of service orientation
• Ability to work under pressure and experience in organizing work and prioritizing accordingly
• Ability to communicate efficiently at all levels internally and externally and in appropriate manner
• Strong sense of accuracy and attention to detail
• High level of discretion and ability to handle confidential matters
• Proven organizational skills
• Ability to adapt to a dynamic working environment
• Ability to learn new skills and software
• Ability to work in a team

Job Reference: RU808