FRONTEX Administrative Assistant (multiple Units)


Konnekt forms part of a consortium handling temporary employment for a EU Agency in Poland. The consortium is formed by EMCSHRK, & Konnekt. By applying for this role, you consent to share your information with the consortium partners.

We are looking for Polish-based Administrative Assistants to work for the European Border and Coast Guard Agency (FRONTEX). The chosen candidates will be forming part of FRONTEX interim staff and required to provide support in specific areas. 

1. Executive Management Bureau / Executive Support Office  

Administrative Assistant 

The interim will assist the Executive Support Office and the Head of Unit EMB with the following tasks: 

  • assisting with the collection of data, processing of information and stakeholder management related to the EBCG review process; 
  • assisting with organisation of meetings and visits related to the EBCG review process; 
  • supporting HoU.EMB calendar and mission preparation; 
  • assisting with tasks related to document processing;  
  • assisting with research and drafting of essential documents; 
  • general administrative support to the Unit. 

2. Operational Response Division / Coast Guard and Law Enforcement Unit 

Administrative Assistant 

  • to provide administrative support in general administrative procedures;  
  • to support the document flows and archiving; 
  • to support in drafting notes, letters, reports and follow ups on documents; 
  • to assist in the organisations of online and physical meetings and drafting minutes as necessary; 
  • to assist in handling correspondence, arranging missions, flights’ bookings and agenda management; 
  • to assist in the preparation of statistical data (tables, graphs and charts); 
  • to support in drafting reports in various areas related to Frontex activities; 
  • to monitor functional mailboxes and communicate with internal and external parties.

Skill-sets and Requirements

  • Previous working experience in one of the following fields: hospitality services, travel agencies, banks, accountancy
  • Work experience in direct contact with clients;
  • Work experience with complaints management; 
  • Multi-tasking: ability to handle multiple requests simultaneously
  • Excellent command of English (written and spoken)
  • Good knowledge of Microsoft Office and Google suite tools
  • Personal skills and competences required: Active listening; Ability to work under pressure; Attention to detail; Excellent time-management
  • Demonstrated ability to work individually and in team.

Education & Experience

Previous studies and/or working experience in fields related to hospitality services, travel agencies, banks, accountancy, EU/international affairs, social sciences or similar.

Job Reference: IW778

  • Primary job focus
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Employer industry
    Non-Profit Organizations
  • Languages

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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