Our client, within the Financial Services Industry is looking for an experienced Front Office Administrator.
Your responsibilities with include:
Greet and welcome visitors professionally, ensuring a positive first impression.
Manage daily front desk operations for smooth and efficient functioning.
Handle incoming calls and emails, directing queries appropriately.
Log, distribute, and track incoming mail and correspondence accurately.
Coordinate meeting preparations, including scheduling and room setup.
Perform general administrative tasks: filing, calendar management, record keeping.
Maintain a tidy and welcoming reception area.
Build and maintain positive relationships with colleagues, stakeholders, and external service providers.
Keep the Visitor Management System updated.
Support finance-related tasks as required.
Assist in coordinating travel arrangements for staff.
Provide logistical and administrative support for events, courses, and training sessions.
Undertake any other administrative duties assigned by management.
Working Hours:
Winter (Mid September – Mid July): Shifts from 07:30 – 16:30 and 08:30 – 17:30
Summer (Mid July – Mid September): Shifts from 07:30 – 13:30 and 08:30 – 14:30
Requirements
Excellent written and verbal communication skills in both the Maltese & English languages.
Must be well-versed in Microsoft Office tools.
Education and Experience
Must have either an MQF Level 4 certification in Administration or Secretarial Duties with at least 2 years of relevant experience, or a school leaving certificate with a minimum of 5 years of relevant work experience.
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
