Front Office Administrator

A leading advisory and tax firm in Malta is searching for a Front Office Administrator to join their team. Your main responsibilities will include:

• Welcome and assist visitors, acting as the first point of contact at reception
• Manage incoming phone calls and email enquiries in a timely and professional manner
• Coordinate and schedule meetings, including booking meeting rooms and parking spaces
• Undertake general administrative tasks such as mail distribution, arranging courier services, and maintaining document archives
• Monitor and replenish office supplies as required
• Administer petty cash and maintain accurate financial records
• Support daily business operations by maintaining office systems and organising client files and records
• Provide administrative assistance to senior team members, including printing, scanning, binding, data entry, and arranging bookings
• Supervise cleaning and maintenance personnel and coordinate annual maintenance schedules
• Serve as the main point of contact for on-site Business Centre clients

Requirements

• Professional English and Maltese is a must.
• Strong working knowledge of Microsoft Office, including Word, Excel, and PowerPoint.
• Flexible, proactive, and solution-focused approach.
• Mature, reliable, and highly organised.
• Excellent attention to detail.
• Ability to prioritise tasks and manage workloads effectively.

Education and Experience

• Minimum of two years’ experience in a similar role, preferably within a professional services firm.
• MQF Level 4 qualification or equivalent.

Benefits

• Dress-down Fridays.
• Annual Performance reviews.
• Refer-a-Friend Bounty.
• Employee support programme.

Job Reference: TI425