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Front Office Administrator
Our client is looking to recruit a Front Office Administrator to join their growing team. The chosen candidate will:
Welcome visitors and ensure a professional front desk experience
Answer, screen, and direct phone calls and emails appropriately
Assist with internal announcements, notices, and company communications
Coordinate communication between departments and management
Provide general administrative support to teams as required
Maintain office records, filing systems, and documentation
Monitor office supplies and place orders when necessary
Maintain and manage meeting room schedules
Schedule appointments and meetings
Coordinate calendars for managers or teams as required
Ensure meeting logistics are well-organized and communicated
Coordinate domestic and international travel arrangements
Plan and execute internal company events and activities
Manage procurement of company merchandise
Support the team with ad-hoc tasks as needed
Working hours:
Winter Time: Monday to Friday 8:00am - 4:30pm Summer Time: 8:00am - 5:00pm (Fridays until 1:00pm)
Requirements
Experience in a similar role would be an asset
Excellent interpersonal and communication skills
Education and Experience
A Certificate/Diploma in Administration and Secretarial Duties is considered an asset
Fluency in written and verbal Maltese and English
Benefits
Parking, insurance & well being allowance
Job Reference: TB227
Employment level
Intermediate (1-3 years)
Work Location
On Premises
Employer industry
Corporate Services
Languages
English, Maltese
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
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