Executive Personal Assistant

Our client is looking for an Executive Personal Assistant to join the team, to directly support the Director. The chosen candidate will:

• Provide proactive and strategic calendar management for the Principal, ensuring efficient scheduling and prioritisation of meetings, commitments, and deadlines.
• Manage and oversee all email correspondence, including pre-screening, prioritization, and drafting responses where appropriate.
• Coordinate meetings and communications with investors, founders, management teams, and external partners.
• Prepare high-quality presentations, briefing materials, decision papers, reports, and other business documentation.
• Organise board meetings, off-sites, and investor events, ensuring seamless logistics and execution.
• Act as a key point of contact between the Principal, portfolio companies, and external stakeholders.
• Arrange complex business travel, including flights, hotels, transfers, visas, and detailed itinerary and agenda coordination.
• Track ongoing to-dos, strategic initiatives, action points, and key deadlines to ensure timely follow-through.
• Organise and book private travel arrangements, including holidays, hotels, flights, restaurant reservations, and transfers.
• Coordinate private appointments, personal commitments, and diary management.
• Handle sensitive and personal matters with the utmost discretion, professionalism, and confidentiality.

Requirements

• Must be able to work independently
• Proactive and forward thinker

Education and Experience

• Certification in Administration or any related role will be given preference
• Local experience in the same role is given preference
• Previous experience in working with a high-end caliber of individuals will be given preference
• Must be based in Malta, holding local experience - German is a plus
• Must hold excellent level of English both verbal and written

Benefits

• Health Care
• Phone Allowance
• International environment

Job Reference: DB775