Executive Business Coordinator

We are representing a client seeking a highly organized and proactive professional to support their partners and coordinate key business operations. The Executive Business Coordinator will have personal assistant responsibilities with operational, HR and client-facing functions.

Responsibilities:

• Coordinate and monitor departmental initiatives, track timelines, and provide progress updates to relevant stakeholders.
• Maintain and update client information, job records, and interactions within the CRM to ensure accuracy and efficiency.
• Provide full administrative and PA support to the partners, including diary management, correspondence, travel coordination, and meeting arrangements.
• Assist with client-facing activities such as preparing proposals, quotations, and meeting documentation, ensuring timely follow-up.
• Contribute to financial and administrative processes in accordance with company policies and procedures.
• Support HR administration, including onboarding, maintaining employee records, and handling related documentation with strict confidentiality.
• Assist with regulatory and compliance requirements, including data gathering, reporting, and policy implementation support.
• Organize and prioritize tasks to enhance overall team productivity and workflow.
• Contribute to business development efforts and continuous operational improvement initiatives when required.
• Carry out additional responsibilities as assigned by the partners.

Requirements

• Experience as a PA to senior management or in business administration, ideally within a Corporate Service Provider
• Highly trustworthy and responsible, with the ability to handle sensitive HR and partner-related information confidentially.
• Proficiency in CRM systems and Microsoft Office Suite
• Excellent written and verbal communication skills and the ability to liaise professionally with clients and internal teams.

Job Reference: MC467