Our client operates in aviation industry. They would like to engage an Executive Assistant to join their team.
The Role
The Executive Assistant role focuses on providing comprehensive and confidential support to the Managing Director, ensuring the smooth running of schedules, priorities, and daily responsibilities. The position demands strong organisational skills, reliability, and the ability to manage complex tasks in a fast-paced environment while maintaining professionalism and discretion.
A core aspect of the role is supporting the organisation’s Safety and Quality culture, including the implementation, maintenance, and continuous improvement of the Safety Management System. This responsibility requires diligence, attention to policy, and consistent follow-through on defined safety duties.
The Executive Assistant manages the Managing Director’s diary, travel, meetings, and communications, ensuring optimal use of time and preparedness. Acting as a gatekeeper, the role filters and prioritises correspondence, drafts professional documents, and ensures that only relevant matters are escalated.
Meeting and project support are also central to the position, including organising meetings, preparing agendas, taking minutes, and following up on action points. The role assists with project coordination, stakeholder communication, and preparation of data and presentations to support decision-making.
The Executive Assistant liaises closely with Department Heads to chase deadlines, support strategic objectives, and maintain oversight of budgets and Key Performance Indicators. This includes coordinating updates, monitoring progress, and ensuring timely and accurate reporting.
In addition, the role involves coordinating corporate events, supporting office operations, and handling personal tasks for the Managing Director with discretion.
Requirements
The ideal candidate is an experienced, detail-oriented professional
Have strong communication, IT, and interpersonal skills
Capable of working under pressure while maintaining confidentiality and adaptability
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
