Executive Assistant

Our client is look for an Executive Assistant to support the CEO. The chosen candidate will be required to:

Meetings, Cadence & Execution

• Prepare agendas, briefing notes, pre-reads, and clearly defined decision points
• Distil complex or ambiguous information into concise summaries, highlighting risks, options, and recommended next steps
• Capture actions, owners, and deadlines, and actively drive follow-through across senior stakeholders
• Maintain and manage key trackers (priorities, actions, decisions, leadership cadences) to ensure momentum and accountability

Stakeholder & Communications Management

• Coordinate seamlessly with Senior Partners, executives, clients, advisors, and key suppliers
• Draft, refine, and manage internal and external communications on behalf of the CEO when required
• Represent the CEO’s intent, tone, and priorities in day-to-day interactions
• Handle sensitive people, commercial, and strategic matters with absolute discretion and professionalism

Operations, Travel & Logistics

• Plan and manage complex international travel itineraries, including visas, transfers, schedules, and contingency planning
• Support executive expenses, approvals, and administrative processes linked to CEO operations
• Assist with the coordination of leadership meetings, client engagements, and internal events

Process Improvement & Ways of Working

• Introduce structure, rhythm, and clarity through smart processes, templates, and operating routines
• Continuously improve how the leadership team plans, communicates, and executes
• Leverage Microsoft 365 tools (Outlook, Teams, Planner, SharePoint, etc.) to streamline workflows and information flow

Requirements

• Exceptional judgement, professionalism, and ability to manage highly confidential matters
• Highly organised, proactive, and solution-oriented, with strong follow-through
• Comfortable operating in a fast-paced, high-expectation environment
• Must be able to working outside office hours
• Ability to manage multiple priorities calmly under pressure
• Must be based in Malta, holding a valid driving license

Education and Experience

• Recent and strong proven experience as an Executive Assistant (or equivalent senior support role) supporting C-suite leadership
• Excellent written and spoken English (additional languages are an advantage)
• Strong Microsoft Office / Microsoft 365 capability (Outlook, Teams, Word, Excel, PowerPoint; Planner a plus)

Job Reference: MO518