Our client, a well-established organisation operating within the maritime industry, is seeking an experienced and highly organised Executive Assistant to provide close support to senior leadership. This role is suited to someone who thrives in a fast-paced, professional environment and is confident managing both administrative and coordination responsibilities at a senior level.
The Main Responsibilities include:
Provide comprehensive diary and schedule management for senior executives
Arrange meetings, travel plans, and company events with attention to detail
Prepare professional documentation, reports, and presentations
Act as a central point of coordination across departments and stakeholders
Support and track internal projects and initiatives led by senior management
Manage internal and external communications with discretion and professionalism
Ensure deadlines, actions, and priorities are followed up effectively
Assist with the development and maintenance of internal procedures and workflows
Working Hours:
Monday - Friday, 8AM - 5PM
Requirements
Excellent communication skills, professionalism, and sound judgement
Ability to work proactively and independently
Fluency in English and Italian, both written and spoken
High level of proficiency with Microsoft Office and digital collaboration tools
Strong organisational and multitasking capabilities
Education and Experience
A degree in Business Administration, Economics, Law, or a related discipline is advantageous
Proven experience (approximately 3–5 years) in an executive or senior administrative support role
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
