EUAA Administrative Support Assistant - Interim Support

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

Administrative Support Assistant - Interim Support

Location: EUAA HQ and Trident (to be determined upon need; might be hybrid as well)

Tentative start date: As soon as possible.

Salary Category III - Gross monthly: 3,062.39 Euros.

Job Description

• Perform administrative tasks supporting the contract managers with the technical administrative implementation and monitoring of contracted Facility Management services (Logistics and/or building installations and/or civil works)
• Perform project support tasks.
• Plan and oversee contractor activity on site.
• Organizing correspondence, filing and archiving documents, drafting of documents, typing, reproducing, handling the layout of documents and checking the formal quality of documents; Receiving goods and services monitoring consumption tables and services, draft order forms. 
• Organizing meetings, assisting with minutes taking, structuring and archiving files, provide quantitative data analyses on complicated invoices, quotations, compile and process work sheets. Keep projects planners up to date and manage (virtual) working groups.
• Keep manuals and intranet information of the sector up to date, draft text for manuals and instructions.
• Plan execution of contractor activity on site with relevant stakeholders (end-users, Security), oversee contractor activity on site and instruct or correct according to internal guidelines.
• Ensure adequate service levels are maintained at all times, monitors services and supplies on site and corrects or replenishes timely.
• Perform any other task as requested in the interest of the service as assigned by line manager or coordinator. Occasional travel abroad may be required.

Minimum qualifications

Post-secondary education attested by a diploma OR Secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of at least one year OR College Education (Maltese Equivalent - Advanced Level Certification)

Minimum Experience

At least 3 years’ experience in an administrative support role with relevant exposure to FM related activities within the public or private sector; Experience working in a multi-cultural environment.

General Requirements

• Service minded attitude and capable to work in a team and communicate accordingly; 
• Excellent communicative skills and personal presentation;
• Flexibility in the duties to be performed; 
• Well organized and able to plan well; 
• Efficient in the manner duties are performed, accurate and attentive to detail; 
• Self-motivated and able to work with minimal supervision; 
• Able to deal with difficult circumstances as they arise and take the initiative as to the course of action; 
• Confidentiality, integrity and discretion; 
• Ability to use electronic office equipment and applications (word processing, spreadsheets, presentations, electronic communication, internet etc.). 
• Good command of the English language (minimum B2 spoken and written); any other European Union language on B2 level, such as: Spanish, Italian, Maltese, is highly appreciated.

IMPORTANT NOTICE

By applying for this position, the candidate confirms that they have fulfilled any obligations imposed by the laws on military service, meet the character requirements for the duties involved, and are entitled to their full rights as citizens.

Non-resident rate: Non-Maltese employees who are moving to Malta for the purposes of employment will be subject to "Non-resident" tax rates for the first 183 days from arrival – these are higher than the standard rates. Once 183 days of residence are reached, income tax will be recalculated for the entire period of employment in the current year from arrival in Malta, and the tax will be adjusted to recover any overpaid tax. If the 183-day period extends into the following year, and 183 days of residence in Malta are not accumulated, the overpaid tax will need to be claimed back from the authorities with personal income tax return.

To estimate the effect of Resident and Non-resident rate on salary, please use the following link: https://www.konnekt.com/find-a-job-in-malta/salary-calculator 

Job Reference: FN608