Our client, operating within luxury hospitality, is looking for a highly organised, resilient, and motivated individual to join their team as an Administrative & Personal Assistant. This position offers a unique opportunity to work alongside senior leadership, providing both administrative and personal support, while gaining valuable exposure to the operational and strategic aspects of running a business.
Key Responsibilities
- Maintain and systematically organise both digital and physical filing systems, ensuring that all documentation is accurate, up-to-date, and easily accessible.
- Proactively track and manage the timely renewal of licences, insurance policies, contracts, and other regulatory requirements to ensure full compliance at all times.
- Oversee a range of administrative processes related to legal and operational compliance, ensuring all documentation meets internal standards and external regulations.
- Provide reliable administrative support to the direct manager, maintaining clear and well-structured records, schedules, and documentation.
- Respond promptly and discreetly to task requests and directives from the Director or their delegate, demonstrating sound judgment, professionalism, and a solutions-oriented mindset.
- Deliver high-quality personal assistant support to the Manager, assisting in the coordination of schedules, communication, and day-to-day operational priorities to enhance overall efficiency.
- Carries out other ad hoc office administrative duties as required.
Requirements
- Candidates must be in Malta already
- A proactive and dependable approach with the ability to work independently.
- Strong organisational skills and meticulous attention to detail.
- Excellent verbal and written communication skills, with the confidence to engage effectively with various stakeholders.
- Fluency in the English language is a must.
- A mature, composed, and confident personality, capable of navigating high-pressure situations and working with exacting standards.
- A flexible mindset with the ability to adapt to evolving needs and priorities.
Education and Experience
- Previous experience as a PA or similar role is mandatory
- In addition, experience within the hospitality industry is a plus
Benefits
- Free meals provided during shifts
- Private health insurance
- Healthy Minds Work programme in collaboration with the Richmond Foundation, offering free emotional support and therapy sessions.
- State-of-the-art employee quarters for your comfort, featuring showers, changing rooms, lockers, a kitchen and lounging area.
- High-quality training and development programmes to enhance your skills
Job Reference: GC993
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
