Our client is looking for an Administration Assistant (Notary) within the legal industry. Your roles and responsibilities will include:
- Provide administrative support to the notarial staff.
- Ensure the office operates smoothly, including filing and organizing documents.
- Manage office supplies and equipment.
- Communicate with banks and clients to gather missing documents required for finalizing files.
- Schedule appointments with banks, clients, and government departments.
- Perform due diligence on customers.
- Prepare enrolment notes and pay contract taxes.
- Draft documents for contracts and wills (training will be provided).
- Run errands to various departments around Valletta as needed.
- Ensure timely and accurate delivery of documents and correspondence.
Working Hours: Monday to Friday 8am -5pm.
Once a week the candidate will be required to have a later start and work till 8pm.
Requirements
- Strong organizational skills and attention to detail.
- Proficient with Microsoft Application tools
- Good communication skills - verbal and written
- Native level of Maltese and professional level of English is a major requirement
Education and Experience
- Min 2 years experience within an administrative role is a must
- Diploma level of Education required - secretarial course background given priority
- A clean driving licence.
Job Reference: FG882
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.
