Head of Finance and Administration

Our client, a professional services firm, is looking to expand their business and is currently seeking as a Head of Finance and Administration.

Main responsibilities:

• Manage all financial operations across both organisations, maintaining strong internal controls and compliance.
• Prepare and oversee budgets, forecasts, and consolidated financial reports.
• Attend board meetings and provide financial analysis to support strategic decisions.
• Monitor performance, analyse variances, and recommend corrective actions.
• Review monthly management accounts and ensure accuracy of reporting.
• Manage tax administration, including filing returns and liaising with external advisors.
• Assist service lines with preparing and submitting documentation to authorities, including the tax and VAT departments and regulatory bodies such as MFSA and MBR.
• Ensure every service provided is supported by a signed letter of engagement and maintain accurate tracking and compliance records.
• Coordinate audits, maintain statutory and financial records, and handle regulatory correspondence.
• Lead or assist with ad-hoc financial and operational projects as needed.
• Identify process improvements to strengthen efficiency and reporting.
• Support administrative functions necessary for smooth departmental operations.
• Handle remaining reception duties, including answering phone calls, coordinating couriers, managing receipt of office supplies, and ensuring meeting rooms are prepared and presentable for guests.

Requirements

• Minimum of 5 years’ experience in a senior finance role, ideally within a group or multi-organisation environment.
• Proficiency in accounting systems and MS Office, particularly Excel.
• Strong technical knowledge of financial reporting standards and tax regulations.

Education and Experience

• Qualified accountant (ACCA, ACA, CPA, or equivalent).

Benefits

• Hybrid Working

Job Reference: KJ125