Accounts and PA Officer

  South of Malta  |  €24,000 - €26,000 Annually 

Our client in the South of Malta is looking for an Accounts and PA Officer to join their small family run business 


  • Issue and send sales invoices to customers, ensuring accuracy and timeliness.
  • Input sales and purchase invoicing data into the accounting system.
  • Verify and reconcile discrepancies in invoices or purchase orders
  • Prepare regular financial reports, including income statements, balance sheets, and cash flow statements.
  • Assist in the analysis of financial data and provide recommendations for improvement.
  • Collaborate with the GM and Finance Department in budgeting and forecasting activities.
  • Perform bank reconciliations to ensure accuracy between the company's records and bank statements.
  • Investigate and resolve any discrepancies or outstanding items promptly
  • Monitor and follow up on outstanding payments from debtors
  • Communicate with customers regarding overdue accounts and payment reminders
  •  Collaborate with the Finance Department to resolve any billing or payment discrepancies.
  • Manage the GM's calendar, schedule appointments, and arrange meetings.
  • Coordinate travel arrangements, including flights, accommodation, and transportation.
  • Prepare meeting agendas, take minutes, and distribute relevant documents.
  • Handle incoming and outgoing emails, letters, and phone calls on behalf of the GM.
  • Draft and edit correspondence, reports, and presentations as required.
  • Organize and maintain files, records, and documentation in both physical and digital formats
  • Assist in the preparation of confidential and sensitive documents.
  • Ensure timely retrieval and delivery of information as requested by the GM
  • Support the GM in the execution of special projects, research initiatives, and presentations.
  • Conduct market research and gather relevant data to assist in decision-making processes.
  • Collaborate with other departments to coordinate project timelines and deliverables.


  • Proven experience as a Personal Assistant or Administrative Assistant, preferably supporting senior executives.
  • Strong organizational and multitasking skills
  • Able to meet tight deadlines
  • Fluent in the Maltese language both spoken and written

Education and Experience

  • Accounts related qualification

Job Reference: QC374

  • Category
  • Job type
    Full Time
  • Employment level
    Entry (0-12 months)
  • Work Location
    On Premises
  • Employer industry
    Shipping, Transport & Logistics
  • Languages
    English, Maltese

Jobs within accounts require the understanding and managing of finances for individuals and organisations. Accounting Jobs in Malta within this sector include client accounting, cost and accounts administration, bookkeeping, credit control, financial management, management accounting, internal audit, and tax jobs.

  • Job Reference
  • Closing Date
  • Date Published
  • Status
    Evaluating CVs

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