Accounts and PA Officer

Our client in the South of Malta is looking for an Accounts and PA Officer to join their small family run business 

Responsibilities:

• Issue and send sales invoices to customers, ensuring accuracy and timeliness.
• Input sales and purchase invoicing data into the accounting system.
• Verify and reconcile discrepancies in invoices or purchase orders
• Prepare regular financial reports, including income statements, balance sheets, and cash flow statements.
• Assist in the analysis of financial data and provide recommendations for improvement.
• Collaborate with the GM and Finance Department in budgeting and forecasting activities.
• Perform bank reconciliations to ensure accuracy between the company's records and bank statements.
• Investigate and resolve any discrepancies or outstanding items promptly
• Monitor and follow up on outstanding payments from debtors
• Communicate with customers regarding overdue accounts and payment reminders
•  Collaborate with the Finance Department to resolve any billing or payment discrepancies.
• Manage the GM's calendar, schedule appointments, and arrange meetings.
• Coordinate travel arrangements, including flights, accommodation, and transportation.
• Prepare meeting agendas, take minutes, and distribute relevant documents.
• Handle incoming and outgoing emails, letters, and phone calls on behalf of the GM.
• Draft and edit correspondence, reports, and presentations as required.
• Organize and maintain files, records, and documentation in both physical and digital formats
• Assist in the preparation of confidential and sensitive documents.
• Ensure timely retrieval and delivery of information as requested by the GM
• Support the GM in the execution of special projects, research initiatives, and presentations.
• Conduct market research and gather relevant data to assist in decision-making processes.
• Collaborate with other departments to coordinate project timelines and deliverables.

Requirements

• Proven experience as a Personal Assistant or Administrative Assistant, preferably supporting senior executives.
• Strong organizational and multitasking skills
• Able to meet tight deadlines
• Fluent in the Maltese language both spoken and written

Education and Experience

• Accounts related qualification

Job Reference: QC374